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Event Weekend Essentials. What Every Event Planner Needs to Survive.
We all know that working an event weekend as a planner is equal parts thrilling and chaotic. From juggling last-minute requests to making sure everything runs smoothly, you need the right tools to get through the weekend. Here’s a peek into what our team (Georgie, Alice, Izzy, Louis, and Millie) can’t live without when they're keeping things running at full speed!
Georgie: The Detail-Oriented Dynamo
Essentials: A Sewing Kit, Diet Coke & Her iPhone
Georgie is the heart and soul of Addo Events, the founder who pours her passion and energy into every single project. There’s no task too small, and no job too big, she’s the one you’ll find adjusting a table setting with laser focus. She’s always in the thick of it, and often while holding someone’s baby. Yes, Georgie’s superpower might just be her ability to calmly adjust the floral arrangements while rocking a baby to sleep in the middle of an event. Georgie is all about the details, and it’s this meticulous attention that makes everything she touches come to life perfectly.
Sewing Kit: "Whether it’s fixing a rogue button on a blazer, securing a rogue hem, or making a last-minute wardrobe adjustment, Georgie always has her trusty sewing kit by her side. It’s the ultimate ‘just in case’ essential, and she’s ready for anything that needs a quick stitch-up!"
Diet Coke: "For Georgie, the Diet Coke isn’t just a drink, it’s a moment of pure joy. Whether it’s a mid-morning boost or a post-lunch pick-me-up, you’ll find her sipping on it between rounds of event prep. It’s her secret fuel to keep her energy high and her mind sharp."
Her iPhone: "Georgie’s iPhone is more than just a phone, it’s her lifeline to clients, suppliers, and her team. From last-minute emails to supplier calls, it’s her go-to tool for staying connected and organised.
Pro Tip: "I always have my sewing kit on hand, it’s the ultimate lifesaver for those 'oops' moments. I have recently sewn up two dresses that simply fell apart at the seams this month alone!."
Izzy: The Dancing Queen
Essentials: A Hairbrush, Rosé & Dancing Shoes
Izzy is our very own Dancing Queen, and though she's no longer 17, she’s still got the energy and enthusiasm that keeps the team energised. As the youngest member of the Addo team, Izzy brings fresh ideas, boundless energy, and a love for all things fun to every event she works on. She's our go-to for private events, especially dinner parties, where she can sprinkle her magic and make everything flow effortlessly. If there’s music, there’s Izzy, whether she’s breaking it down on the dance floor or simply ensuring the vibe is always on point, Izzy’s energy is contagious.
Hairbrush: "Izzy’s hairbrush is never far from reach, not just for keeping those locks in place after a night of dancing, but because she knows how important it is to look sharp while keeping the energy high. A quick brush, a little touch-up, and she's ready for whatever the event throws her way!"
Rosé: "Izzy’s drink of choice? Rosé, of course! She believes that every successful event should be celebrated with a glass in hand. Whether it's a toast with the team or just a quiet moment to relax, you can count on Izzy to raise a glass and keep the good vibes flowing."
Dancing Shoes: "When it comes to dancing, Izzy doesn’t hold back. She's the one leading the charge on the dance floor, and when the music starts, she’s ready to boogie! But even when she’s not dancing, you’ll feel her infectious enthusiasm making the event more fun for everyone involved."
Pro Tip: "A good boogie cheers anyone up! Feel the beat and shake it off."
Louis: The Life of the Party
Essentials: Champagne, Good Music & Laughter
Louis is the undisputed social butterfly of the team. He's the one who can work the room, make everyone feel like a VIP, and still get the job done. Whether he's greeting guests with a big smile, chatting up suppliers, or cracking a joke to lift everyone's spirits, Louis knows that the key to surviving an event weekend is keeping the vibes high. His essentials? A little bubbly, the perfect playlist, and a whole lot of laughter.
Champagne: "Louis swears by a glass of fizz as a quick fix for any situation. Not just for toasts, but for those moments when you need a little boost, whether it’s calming the nerves or simply enjoying the madness."
Good Music: "You’ll never catch Louis without his go-to playlist. Good tunes keep the energy up and ensure the mood stays light, even when the schedule’s running behind or things start to get hectic."
Laughter: "In Louis' world, laughter truly is the best medicine. He believes no event weekend can be fully survived without a sense of humour. Whether it’s cracking jokes with the team or keeping guests entertained, he’s the one who always finds a way to keep the laughs rolling."
Pro Tip: "Get the music on! No one wants to work in silence, it always helps with any tension or drama thats unfolding!."
Millie: The Glam Creative One
Essentials: A Face Mask, Pinterest & Peach Iced Tea
Millie is the epitome of calm, collected, and always glamorous, even in the middle of an event weekend. She's the creative genius behind our in-house designs and everything that adds that special touch to our events. But before the chaos of the day starts, Millie has her morning routine down to an art. It begins with a peaceful cup of tea, a rejuvenating face mask, and of course, a little scroll through socials to ensure the team is up to date with the latest in celeb culture.
Face Mask: "Millie believes that self-care is key to surviving a hectic weekend, so she starts every day with a refreshing face mask. It's her way of taking a few moments to breathe and reset before diving into the whirlwind of event prep."
Pinterest: "When it comes to finding fresh ideas or design inspiration, Millie is a Pinterest pro. Whether it's scrolling through stunning colour palettes or finding the perfect table setting, Pinterest is her go-to for sparking creativity and staying on trend."
Peach Iced Tea: "For Millie, a peach iced tea is the perfect blend of refreshing and calming. It’s her secret weapon for staying cool under pressure, whether she’s designing a custom invitation or fine-tuning the table scape.”
Pro Tip: "A little bit of self-care goes a long way, having some time in the morning helps keep me energised and inspired throughout the day."
Alice: The Problem Solver
Essentials: Peppermint Tea, Her Laptop & A Good Backup Plan
Alice is our corporate queen, and when it comes to making sure everything runs smoothly for our corporate clients, she’s got it covered. Whether she's handling last-minute changes, managing the timeline, or tracking down a missing elements, Alice is the go-to problem solver on the team. You’ll often find her tucked into a quiet corner during event weekends, laptop open and working her magic to ensure everything runs like clockwork. But it’s not just her technical skills that make Alice so essential, it’s her ability troubleshoot anything that comes her way.
Peppermint Tea: "When it comes to staying focused and calm under pressure, Alice swears by peppermint tea. A few sips and she’s back to solving problems like a corporate superhero. It’s her secret weapon to staying refreshed, centered, and ready for anything, especially when the event has more last-minute curveballs than a season finale!"
Her Laptop: "Alice’s laptop is practically an extension of her arm. Whether she’s managing event schedules, coordinating with supplier, or drafting emails for corporate clients, she’s constantly plugged in and on top of every detail. It’s not just for work, her laptop is also the base camp for tracking all those things that need to happen yesterday."
A Good Backup Plan: "Alice is the queen of backup plans. When things go awry (and they often do), she’s already two steps ahead, ready with a solution. No detail is too small, and no hiccup too big for Alice to handle, she’s always ready with a plan B, C, and sometimes even D."
Pro Tip: "Always plan ahead, there are always things that can and will go wrong that you can't predict. Being prepared is your best way to quickly solve any issue."
There you have it, the event weekend essentials that keep our team at Addo Events not just surviving, but thriving! Whether it’s Georgie’s trusty sewing kit for those unexpected fixes, Alice’s calm approach and backup plans, Izzy’s energy and love for a good dance break, Louis’ party-starting vibes, or Millie’s creative flair and self-care routine, every member of the team has their own secret formula for success. In the chaos and excitement of event weekends, it’s these little (and not-so-little) essentials that help us stay on top of our game and deliver unforgettable events.
So, whether you’re planning an event of your own or just looking for a glimpse behind the curtain, we hope this has given you a fun peek into what keeps the Addo Events team running. And remember, sometimes it’s the small things, like a cup of tea or a good playlist, that make all the difference!
Are you planning your own event? We’d love to help bring your vision to life! Get in touch with us today to start planning an event that’s as unique as you are. From corporate conferences to intimate private dinners, we’ve got the expertise (and essentials) to make it unforgettable.
Stay inspired, stay organised, and never underestimate the power of a little laughter, a glass of champagne, and a solid backup plan!
Team Addo x
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